VACANCY ANNOUNCEMENT FOR THE POSITION OF ADMINISTRATIVE ASSISTANT
Foreign Investment and Export Promotion Program
SU-L1056
INTRODUCTION AND BACKGROUND
The Government of Suriname (GOS) and the Inter-American Development Bank (IDB) signed a loan on February 6, 2020, concerning the Foreign Investment and Export Promotion Program, Contract No: LO-4801/OC-SU. The program general objective is to increase FDI inflows and to promote exports in non-extractive sectors through an operational Trade and Investment Promotion Agency (TIPA).
The specific objectives are to: (i) make the TIPA operational according to international standard practices; (ii) enhance awareness about Suriname´s branding to promote investment projects; and (iii) support exporters through advisory services.
To support the successful implementation of this program, the Ministry of Foreign Affairs, International Business, and International Cooperation (BIBIS), is seeking a qualified and highly motivated individual to join the Project Executing Unit (PEU) an Administrative Assistant. The selected candidate will play a key role in ensuring smooth administrative operations, facilitating communication between stakeholders, and supporting the overall efficiency of the project team.
OBJECTIVES OF THE POSITION
To assist the Project Executing Unit (PEU) in the maintenance and management of project records and information and to proactively contribute to the day-to-day administrative management of the Program Executing Unit. To support the Project Team in the management of communication flow between key stakeholders.
KEY RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT
1. Reports to Program Manager;
2. Draft and maintain project correspondence and communication between the Ministry of Foreign Affairs, International Business and International Cooperation (BIBIS), The Inter-American Development Bank (IDB), the Suriname Trade and Investment Agency (SITA) and other program related project agencies;
3. Work closely with the PEU team to ensure the implementation of applicable administration procedures to support the project staff in the implementation of the project activities;
4. Support the Program Manager in the preparation of agendas, schedules, reporting requirements to stakeholders, and the flow of communication to and from the project with key stakeholders.
5. Support the preparation of minutes for Program Executing Unit meetings and other meetings with key stakeholders.
6. Maintain records and an efficient filing system of all project documents using appropriate technology.
7. Support the PEU to maintain and coordinate the request for office supplies;
8. Any other related duties assigned by the Program Manager.
QUALIFICATIONS & COMPETENCIES
1. At least an associate degree in business administration, Project Management or a related field
2. A minimum of three (3) years’ practical experience in administration management
3. Strong emphasis on accuracy and detail
4. Ability to handle multiple projects simultaneously to meet goals and deadlines
5. Proficient in Microsoft Office programs, such as Excel and Microsoft Words
6. Excellent time management and organizational skills
7. Fluency in English and Dutch is required
8. Experience in the preparation of meeting minutes and meetings scheduling
9. Proven ability to make effective use of computers and software programs, such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and social media technologies
10. Experience in working with international agencies would be an asset.
APPLICATION PROCESS
Interested candidates should submit their motivation letter and curriculum vitae (CV) to the email address fiepp-bids@sita.sr no later than March 14, 2025, 14:00 p.m.
Candidates should indicate the position they are applying for in the subject line of the email. The CV and motivation letter must provide sufficient details of the candidate’s qualifications, experience, and availability to perform the services required. Please note that the position is full-time (40 hours per week), based at the Ministry of Foreign Affairs, International Business and International Cooperation, Suriname Investment and Trade Agency (SITA), Paramaribo.
Candidates will be selected in accordance with the procedures set out by the Government of Suriname and the Inter-American Development Bank.
